How to Never Run Out of Toner for Your Company's Laser Printers

Printers are one of the most essential pieces of equipment you have in your business. When your printers run out of toner—not to be confused with printer ink, which is what inkjet printing appliances use—documents come out faded, uneven, or hardly legible.

Rather than wait until toner supplies have run out to reinvest in inventory, use this guide to keep your printers in great shape and printing beautifully. You can use your local retail printer supply store to help you stay fully stocked.

Track toner usage

Track the length of time each printer in the office uses a single set of toner so you know when to anticipate replacing supplies. This information will also help you determine how much supplies you need if you buy your inventory on a month-to-month basis.

Buy in bulk

When you buy your printer toner in bulk, you can save money. Ask your retailer if you are able to get a discount for buying toner in large quantities. Discounts vary depending on how large of a supply you request at any given time, but the general rule is usually the more you purchase at once, the larger discount you can get. It is wise to purchase printer supplies when these items are on sale as well so you save even more money.

Get on auto-order

Your retailer may be able to put you on an auto delivery service, which can be very beneficial for your busy office. When you are placed on an auto order delivery service, your business account is charged on an agreed-upon monthly or another basis, and the printer toner you need is delivered to your office after the order has been fulfilled. If you are forgetful or don't want to have to remember to stock toner supplies, this is an option that will work well for you.

Some retailers offer discounts for auto order refills of printer and other office supplies. Speak to your retailer's manager to see what type of automatic orders can be set up to benefit your company most.

Running out of toner is a negative thing that can be prevented by following simple tips to keep your printers running smoothly. When you work with a local printer toner retailer, you can get the quality toner you need and save money at the same time. Your retailer will help you select the appropriate printer supplies for your needs.